Mail forwarding for businesses relocating their office or fiscal address
When a company changes its fiscal address, office or commercial headquarters, a single undelivered letter can turn into a tax penalty, an unanswered court summons or a supplier that stops paying you. The official Correos forwarding service guarantees that not one notification slips through during your move, even if it takes weeks to update your address with every institution.
- Activated within 72 hours of document validation
- Designed for freelancers, SMEs and multi-site groups
- Official documentation issued by Correos
- National and international coverage available
Why your business cannot afford to lose a single letter
Physical mail is still the official channel for a meaningful share of the communications that affect any business. When you change headquarters, that correspondence does not stop: it piles up at an address you no longer control. These are the real risks of moving without forwarding in place.
Tax authority and social security notifications
Tax agencies, social security and regional bodies will keep sending official requests, settlement proposals, payment orders and audit notifications to the address on record. Failing to collect a notification within the legal window means it is considered delivered by default, and your available appeals shrink dramatically. A missed seizure notice or unattended inspection can cost your company thousands in penalties, interest and legal fees to reverse.
Court summons, registry and notary letters
Court citations, business registry filings and notary communications work under strict deadlines. If your company is named as a defendant or interested party and the citation does not arrive on time, you may end up with default judgments, lost registry entries or proceedings where you could not present your side. Forwarding ensures that this documentation reaches your real operating address, not the empty office you left behind.
Invoices, contracts and supplier notices
Even though most invoicing happens by email today, key contracts, paper utility bills for industrial supplies, promissory notes and many bank and insurance communications still travel by paper. Missing a default notice, contract renewal or change-of-terms letter can damage commercial relationships you spent years building. Keeping postal traceability during the relocation prevents unnecessary friction with your supplier chain.
Commercial mail and client correspondence
Customers who send orders by post, product returns, surveys with attached discount codes, loyalty communications and any mail addressed to your business location. Forwarding stops your company from projecting an image of chaos at the very moment your customers should perceive continuity. Daily commercial operations carry on as if the office had never moved.
Activate your business forwarding today
Cover the relocation from day one without depending on each agency, customer or supplier updating your address on their own.
What the business service actually covers
Business mail forwarding works as a safety net for your operations. It combines the official Correos network with the flexibility of choosing duration, destination address and management mode.
Automatic and official Correos forwarding
All ordinary mail, certified letters and notifications that keep arriving at your previous office are automatically redirected to the new address you provide, without manual intervention. The service is registered inside the official Correos system, so it also covers administrative notifications that many private services cannot handle.
Duration built for businesses
Choose forwarding for 1, 2 or 6 months depending on your relocation timeline. For long moves with several phases, the 6-month plan gives you ample room to coordinate the change of fiscal address, bank contracts, supplier relationships and client communications calmly.
Full document support
We automatically generate the forwarding contract and the digital power of attorney that Correos requires for a third-party company to act on behalf of yours. You only provide the company tax ID, deed of incorporation and the document of the legal representative. We handle the rest.
How we activate forwarding for your business
Five steps. All online. No need to visit a Correos office.
- Day 0
Tell us your origin and destination
You enter the company's fiscal information, the current address and the new address where you want the mail to arrive. If your activity spreads across multiple locations, we can coordinate the documentation so that forwarding lands at the right operational site.
- Day 0-1
Digital signature of contract and power
The system generates the contract and the power of attorney adapted to businesses with your data pre-filled. You sign digitally on screen from any device. No printing, no notary visit required for this step.
- Day 1
Upload company documentation
Company tax ID, deed of incorporation or current power of attorney for the legal representative, and ID document of the signer. Everything is uploaded encrypted in the same flow. We validate that the documentation is complete before submitting it to Correos.
- Day 1-3
Submission to Correos and activation
We handle the physical delivery of the documentation at the relevant Correos office and obtain confirmation of activation. In most cases, the service is operational within 72 hours of submission.
- Day 3+
Continuous forwarding and closure
For the entire contracted period, mail is redirected without further input from your side. If you need to extend the term or close the service early, we keep you informed in your customer area.
Tell us where you are moving and we take care of the rest
The whole process is online. In under 10 minutes you can have forwarding booked and focus on the actual move.
Real-world cases by company type
The service adapts to the operating reality of each business. These are the profiles that book it most often and why.
Freelancers and independent professionals
When a freelancer changes fiscal address, documentation from the tax office, professional insurance and trade associations keeps going to the old address for weeks. Forwarding prevents losing notifications that affect your business activity and lets you keep working with clients without conveying instability.
SMEs with a single office
An office move means coordinating facilities, telephony, furniture and providers. Postal mail easily falls behind until an urgent letter shows up. Activating forwarding while planning the move ensures that on moving day no package or notification is left at an address that is no longer operational.
Law firms, advisory and consulting practices
For professionals handling sensitive client documentation (deeds, notifications, contracts), losing a single letter may affect several cases. Forwarding adds a safety layer while you notify clients, registries and authorities, keeping the chain of custody intact.
Retail, franchises and multi-site companies
When a point of sale closes or a regional office relocates, local communications (utilities, rentals, municipal taxes, employee notices) keep arriving there. Forwarding consolidates this correspondence into the head office or new location without losing visibility of that branch's postal history.
Service duration: choose the plan that covers your timeline
Companies typically need longer windows than individuals. Managing suppliers, public agencies and banks is not a one-week task. That is why we offer three durations built for different business relocation scenarios.
For quick moves, normally between nearby offices, where supplier updates are already in motion and you only need to cover the immediate transition. Useful when the company has already notified its main contacts and only wants to prevent loose ends.
Book nowThe most balanced option for a standard SME relocation: enough time for public agencies to absorb the change and for recurring billing to update. Recommended if you are switching banking providers or closing contracts in parallel to the move.
Book nowThe safest option for complex relocations: fiscal address changes with tax implications, corporate restructuring, mergers, spin-offs or international moves. Lets you accompany the entire administrative cycle of the change without pressure.
Book nowWhy book business forwarding with us
We are not just a digital intermediary: we are the authorised company that signs the forwarding with Correos on behalf of yours. That makes the difference.
Official documentation issued by Correos
The forwarding is registered in the official Correos system, not in an intermediate mailbox. All correspondence, including certified administrative notifications, is channelled through the official route. This matters for businesses: a tax notification cannot be forwarded by a private mailbox service.
Fast activation without travel
The complete process (contract, power of attorney, document validation and submission to Correos) is handled remotely. No legal representative needs to visit a physical office. Within 72 hours of signing, forwarding is usually live.
Business-specific support
We know how to distinguish between a freelancer, a limited company and a subsidiary of an international group. We adapt documentation to each scenario and help you anticipate frequent issues for companies with multiple addresses or legal representatives not listed in the original deed.
National and international coverage
You can forward mail between Spanish addresses or abroad if your business relocates its operating headquarters outside the country. Useful for international holdings, expats with Spanish companies or temporary relocations.
Your business should not rely on luck to avoid missing a notification
Activate the official forwarding today and focus your energy on the move, not on chasing letters.
Frequently asked questions about business forwarding
We answer the questions operations managers, administrators and freelancers ask before booking.
What documentation does my company need to book the service?
We need the company tax ID, the deed of incorporation or current power of attorney that proves the signer's capacity to act on behalf of the company, and the ID or NIE of the legal representative who signs the contract. For freelancers, your ID and fiscal data are enough. Everything is uploaded online in the same booking flow.
Does forwarding cover official notifications from the tax office, courts or social security?
Yes. As this is the official Correos service, all administrative and judicial notifications sent by post to your old address are redirected to the new one. It is the only route that guarantees certified notifications, unlike private mailboxes or alternative services that only handle ordinary mail.
Can I activate it for a branch or store I am about to close?
Yes. The service works for both head offices and branches, commercial offices or physical stores. Tell us the specific origin address and the destination address where you want to consolidate the correspondence, usually the head office or new operating location.
What if my company has several sites and I want to forward more than one address?
Each origin requires its own forwarding contract. If you need to cover multiple sites at once (for example, two points of sale plus an office), we process several orders linked to the same company and validate the documentation in a single batch, speeding up timelines. Contact us to coordinate the multi-site setup.
Does the forwarding renew automatically when the period ends?
No. The duration is honoured exactly as booked (1, 2 or 6 months). Before it expires, we notify you so you can renew or extend if your transition calendar still requires it. This prevents unwanted recurring charges and gives you full control over the service.
How do I expense this service in my company's accounting?
We issue an invoice in the name of the company using the tax ID you provide during booking. The forwarding cost is normally classified as postal services or general expenses, deductible in the ordinary business activity. If your accountant needs it, we can also share a service breakdown before booking.
Secure your company's postal continuity before moving day arrives
Booking forwarding in advance is the difference between changing headquarters with a sense of control and discovering, two months later, that you lost a critical notification. Five steps, online, no in-person visits. Start now and let your team focus on what truly matters: keeping the business running.
Book business forwarding